Assistant to Talent Manager - Job Description

Job Title: Assistant to Talent Agent

This is a combination of typical job postings for an Assistant to a Talent Agent

Overview:

Join a leading talent agency that represents some of the most successful professionals in the entertainment industry. This is an exciting opportunity for a motivated individual with a passion for talent representation to support an agent in a fast-paced environment.

Responsibilities:

Administrative Support: Handle heavy phones, manage calendars, schedule meetings and travel, prepare expense reports, and manage office tasks.
Client Interaction: Serve as the first point of contact with clients, agents, and executives, ensuring clear and professional communication.
Project Assistance: Assist with special projects, conduct research, and compile information as needed. Provide script coverage and submit on breakdowns.
Data Management: Maintain and update grids of data, track client progress, and ensure meticulous follow-up.
Industry Awareness: Stay informed about current events in the entertainment industry, particularly in talent representation.

Qualifications:

Experience: Minimum of 10 months of professional administrative experience, preferably within an agency, studio, or talent management setting.
Skills: Strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
Communication: Excellent written and verbal communication skills, with a strong understanding of confidentiality.
Education: A BA/BS from an accredited University or College is preferred but not required.

Necessary Skills:

Time Management: Ability to prioritize tasks, meet tight deadlines, and handle competing priorities.
Interpersonal Skills: Team-oriented with the ability to collaborate effectively with colleagues at all levels.
Technical Proficiency: Adept at learning new processes and technologies quickly.

Software/Platform Skills Needed:

Microsoft Office Suite: Proficiency in Word, Excel, Outlook, and PowerPoint.
Calendar and Email Management: Experience with scheduling and calendar management tools, along with professional email communication using platforms like Microsoft Outlook.
Script Coverage Platforms: Familiarity with tools or platforms used for script coverage and submissions.
Casting Platforms: Knowledge of platforms such as Casting Networks, Breakdown Express, and Actors Access.
Video Conferencing Tools: Experience with Zoom, Microsoft Teams, or similar software for virtual meetings and communication.
Database Management: Ability to use client management databases, such as InEntertainment or similar systems, to update and track client information.
Expense Reporting Tools: Familiarity with tools like Concur or similar platforms for managing and submitting expense reports.

Salary Guidelines:

Compensation: The base hourly rate for this position typically ranges from $18.00 to $23.00, depending on experience and location.

This role offers a unique opportunity to gain hands-on experience in the entertainment industry, with potential for growth within the agency.